Zello Android User's Guide
Updated October 19, 2018
WELCOME TO ZELLO!
We try to make Zello as intuitive as possible so no instructions are needed to use it, but for those of you who like reading "how-to" manuals, this user's guide is a great way to learn about Zello's features. These instructions are valid for Android devices running Android OS 4.0.3 and above.
This user guide is separated into 2 sections. If you only want to talk one-to-one with personal contacts or with groups of people you already know, you only need to use SECTION 1 tasks.
If you also want to meet new people, add and join existing Zello channels, or create your own channel, read SECTION 2 tasks as well.
Click on any task to jump to that section:
- Installing Zello
- Creating an account
- Signing into an existing account
- Using the Main Screen and Menu icon
- Doing an Echo sound test
- Changing account profile settings
- Adding contacts
- Talking to contacts
- Sending texts, call alerts, images, and location
- Deleting a contact
- Sending call alerts to contacts
- Changing your status
- Mapping a phone hardware button for PTT
- Managing Options from the Menu
- Signing out and Exiting Zello
- Deleting your account
- Creating private Group Conversations
- Adding channels to the Channels list
- Deleting a channel from your Channels list
- Talking in a channel
- Using Solo Status
- Muting a channel
- Sending texts, images, and location to the channel
- Creating your own channel
- Inviting contacts to your channel
- Sharing the channel
- Editing settings for your channel
- Adding channel Admins/Mods and managing subscribers
- Managing blocked and trusted users, Admins and Mods
- Sending and receiving channel alerts
- Deleting your own channel
- Deleting history for channels and contacts
The following icons are used throughout the Zello user interface. This legend explains each icon's meaning:
SECTION 1: USER ACCOUNT TASKS
Search for the Zello app in the Google Play app store and tap INSTALL to download it and install directly onto your Android device. After download is complete, tap OPEN to open Zello and create your account.
After installing, the "Z" logo badge appears on your home screen. Tap the badge to launch Zello. You’re on your way enjoying live conversations!
Creating an account
If this is your first time using Zello, follow these steps to create a new Zello account.
- Tap Sign up
- Enter your desired username. Please note that a username cannot be changed
- Enter password twice to make sure it’s exactly the way you want it
- Enter your email and optional phone number. This information is kept private and only used to reset your password and allow your contacts to find you by email or phone number
- Tap Create to create your account profile
- On the following account profile screen, upload a profile picture, and fill in optional fields as needed: Name (for an alias display name), About me, Location, Website, and Languages you are interested in
- Tap Save when done.
Signing into an existing account
If you’ve created a Zello account on another device or platform, tap Sign in and follow the prompts to sign in.
If you need help with the password or username, do the following.
- Tap Forgot password
- Enter the email associated with your Zello account. You’ll receive an email with instructions and your Zello username(s)
- Go to your email app to look for the email from Zello
- Click the link on the email to reset your password
- Enter the new password twice.
Now you're all set with your new password.
Using the Main Screen and Menu icon
The Main Screen is Zello Central, where you can perform all routine tasks. Tap RECENTS to see missed messages and recent activity. Tap CONTACTS to add, delete, or manage contacts. Tap CHANNELS to add, delete, or manage channels.
The Zello Menu is identified by the icon at the upper right corner (3 vertical dots). By tapping on the Menu icon, you can change your Status, access more Options, Sign out, or Exit the app.
Doing an Echo sound test
Do this sound test to confirm others can hear you.
- On the Main Screen, tap CONTACTS
- Tap echo
- Tap and hold the big orange button until it turns solid red. Red indicates you are transmitting audio
- While holding the button down, say anything, sing a song, or tell a story
- Release the button to hear Zello play back what you just said. The circle is green when playing back audio.
If you can’t hear anything, verify your microphone is on, speaker is on (lower left), and volume slider (lower right) is turned up to a comfortable volume. Run the test again until you hear yourself speaking.
Changing account profile settings
If you want to make changes to your account profile information:
- Tap the Menu icon
- Select Options
- Select Profile
- Tap the Edit icon (pencil) at upper right corner.
Update the following fields if needed:
- Camera icon lets you add a profile picture
- Speaker icon lets you record an audio intro
- Name field to create an alias to display instead of your username
- About me field lets you add information about yourself
- Location of where you're located
- Website if you own one
- Languages you are interested in.
When you’re done updating your profile, tap SAVE.
Now let’s fill up your Contacts list. Tap the CONTACTS tab, and then the Add Contact icon at lower right corner. The Add a contact screen displays.
You have three ways to add a contact:
- Address book
- QR Code Scanner.
Using Search to find and add contacts already on Zello
If using the search field, enter a Zello username, email, or phone number into the search field and tap the Search icon (looking glass). If the user is not found, you can send an invite by email or text message. If the user has a Zello account, tap the username and Zello sends a connection request.
Until contacts approve your request, they will show as “Requesting authorization" in your Contacts list. As soon as your friends go online, they will see a notification of a Contact request with options to either Accept, Decline, or permanently Block your request. If they agree to accept your invite, their status will change to Available or Busy.
Using the Address Book to add contacts who are not Zello users
If the contact is not a current Zello user, you can add them from your Address Book.
Tap Address Book to see two tabs:
- All contacts: Opens your Android address book.
- Contacts on Zello: Lists contacts from your address book with Zello accounts.
Tap the names of the people you want to add or invite to Zello, then tap IMPORT.
For contacts who don’t have a Zello account, a dialog box displays options for sending an invitation. Select your preferred option. Zello creates a message with all the information filled in for you, but you can edit the message to your heart’s content. Happy? Tap Send to email the invite.
Using QR codes to add contacts
Scanning a contact's QR code is the fastest way to add a contact. The QR code is located at the bottom left corner of the user's profile picture. From the Add a contact screen, tap on QR Code Scanner. Focus the green scanner box on the QR code until it is read in. The contact is automatically added to your CONTACTS list.
How to Accept, Decline, or Block contact invitations
A pending invite from another user is indicated by a red circle marker and "Requesting authorization" notice in your CONTACTS list.
Press and hold on the user's invite to see a pop-up, where you can Accept, Decline or permanently Block this user's invitation.
Talking to contacts
When your contacts appear online and has a Status of Available, you can contact and talk to them. Select the username, press and hold the push-to-talk button until solid red while talking. Release the button when you finish talking.
If the person is Available (solid green circle), you should get a reply soon. When someone is Busy (orange circle), Zello saves your message in their history for later listening. If a contact shows Standby (empty green circle), it means the user doesn't have the app running at the moment or connection has been lost, but you still can send offline messages to the contact. When the connection is restored, any missed messages wlll play automatically.
Sending texts, call alerts, images, and locations
You can send texts, call alerts, images, and locations to your contacts from the Main Screen:
- Tap CONTACTS
- Press and hold on name of contact to display the pop-up menu
- From the pop-up menu, select the action you want to take.
Deleting a contact
To delete a contact, press and hold the name of the contact in your CONTACTS list to display the pop-up menu, then tap Delete contact.
Sending call alerts to contacts
You can send alert tones and text messages to a contact. The receiver will hear an audio tone or feel a vibration that repeats every minute until the person accepts or dismisses the alert. You can add a text message or links.
To send a call alert, tap the Call Alert icon (bell) from a contact's talk screen and enter optional text. When done, select SEND. You can also long press on the Call alert icon to send a default message of "Zello me!" instantly.
Changing your status
To change your status, tap the Menu icon and then Status
When your status is Available, all incoming messages play in real time. Messages are also saved in History or you can press the Replay icon to play back instantly.
When you change your status to Busy, incoming messages are not played real time, but are instead saved to History. You will receive a vibrate alert and missed message marker in the Notifications bar when a message is received. You can listen to the message at a more convenient time.
Solo status is used when you want to talk to only one contact, muting other contacts or channels that may be transmitting at the same time. You can then go into the History to hear any missed messages.
When you set Status to Offline, Zello does not save any new messages. It retains the messages you already have prior to going Offline. After going Offline, contacts will initially see you in Standby mode (empty green circle) and they can still send you offline messages for up to a week. If you don’t use Zello for one week or longer, it will automatically change your status to Offline, and you will not receive offline messages.
You can customize a message for others to see when you’re Busy. To do this, tap Set status message and enter the message.
Mapping a phone hardware button for push to talk (PTT)
We've simplified the configuration steps for adding accessory and mapping device buttons beginning with Android version 3.67+.
On Android devices, you can map any hardware key as a PTT key. Please note that the talk screen must be in the foreground for the button to work.
To map a hardware button on Android:
- Go to the Menu
- Tap Options
- Tap Push-to-talk buttons
- Tap +ADD BUTTON at upper right corner. The following screen displays:
Press any hardware button on your device to use for PTT. In this example, the Volume up button was pressed:
Managing Options from the Menu
To access additional options, tap on the Menu icon at upper right corner
From the Options menu, you can manage your:
- Profile: Settings for the account you are currently using
- Accounts: Add a new account or change to another account
- Push-to-talk buttons: Map a hardware button or define behavior for the touchscreen PTT button (Hold to talk, Toggle, Disable)
- Behavior: Settings to determine when Zello starts or displays and automate Status updates
- History: Turn History on and off, delete content in History, and specify maximum storage allowed for audio messages and images.
- Alerts: Settings for audio, vibrate, and text alerts
- Audio: Settings to amplify playback and recording, turn on noise suppression, high-quality Bluetooth audio, and legacy Bluetooth mode
- Restrictions: Parental control settings with 4-digit passcode to prevent minors from accessing or changing trending lists, channels, contacts, or account profile information
- What is ZelloWork: Information about our paid subscription service ZelloWork
- Support: Support FAQs, send in problem reports, adjust permissions, advanced settings.
Signing out and Exiting Zello
Unless you sign out from Zello, the app runs in the background regardless of your status. You’ll continue receiving messages and notifications. To shut down Zello, tap the Menu icon and Sign out.
If you want Zello to send notifications and automatically start when an incoming message is received, tap Menu icon and Exit. This may help conserve battery while allowing you to still receive messages.
Deleting an account
- From Main Screen, tap the Menu icon
- Tap Options
- Tap Accounts
- Press and hold the account you would like to delete
- Tap Remove.
NOTE: If the account owns any channels, you will not be able to manage the channel once the account is deleted. It is recommended that you transfer the channel to a mod or admin in the channel prior to deleting the owner account.
Creating private Group Conversations
You can create group conversations on-the-fly for quick, private conversations between selected Zello contacts. Only members of the group can invite other participants. There is no profile or password required in group conversations. Members can leave and delete the group at any time or rename the group. To create a group conversation:
- From Main Screen, tap RECENTS
- Tap Add Contacts icon at the lower right corner to display the New conversation screen and begin adding members from your Contacts list
- Tap START to create the Group and start talking
- To add participants, tap More Options (down arrow) on the talk screen.
Groups are only accessed from Recents. To delete a Group, swipe the Group name to the left and tap Delete.
SECTION 2: CHANNEL TASKS
Channels are unique to Zello....Channels are real-time talk groups which can run 24/7, similar to radio stations. Channels can be private or public, for people you know, or people you want to know, from all corners of the world. Tens of thousands of channels already exist on Zello. Join in the conversations or make your own channel in minutes.
Adding channels to the Channels list
There are three ways to add existing channels to your Channels list:
- Selecting channels from our two public trending lists
- Searching by channel name
- Scanning the channel's QR code.
The three methods are described in more detail next.
Using trending lists to add channels
You can use Zello to talk to your friends privately or join one of many public Zello channels. You might start with Trending Channels, which are the most active public channels at any given time. To display the Trending Channels lists:
1. Tap on CHANNELS icon.
Searching for channels to add
You can search for channels by using keywords, topics, or a specific name:
- On the Main Screen, tap CHANNELS
- Tap the Add Channel icon in the lower right corner
- Tap Find a channel
- Enter the name or keyword for a channel to search on
- Tap the Search icon
- See the channel you want? Tap on the name and then tap +ADD to add the channel to your Channels list.
Scanning QR codes to add channels
The fastest way to add a channel is by scanning the QR code which looks similar to the image below. The channel QR code is located on the bottom left of the channel's profile picture.
To scan a QR code and add a channel:
- From the Main Menu, tap CHANNELS
- Tap the Add Channel icon in the lower right corner
- Tap Scan QR code
- Focus the green scanner box on the QR code until it's focused and is read in
- Once read into your device, the channel is automatically added to your Channels list.
Talking in a channel
To talk in the channel, make sure you are connected (Power icon is blue) and then push and hold the big button until solid red to talk. As long as no one else is trying to talk, you can talk as long as you want. If other users are trying to talk, the talk time before interruption is set by the owner in the channel profile (1 second to 10 minutes).
Using Solo Status
When you’re connected to multiple channels, you’ll hear every conversation for all active channels, which can become rather confusing. You can set your Status to Solo (solid blue circle) to talk to a single contact, while silencing other contacts and channels. Missed messages from silenced contacts and channels can be replayed in History.
- On Main Screen, select Menu icon at upper right corner
- Tap Status
- Select Solo status
Muting a channel
If you want to mute all channels and contacts, you should change your Status to Busy. However, if you only want specific channels to be muted, tap the Pull-down menu on the channel's talk screen and select the Mute channel option. All missed messages will be sent to the channel's History and can be replayed at a later time.
Sending texts, images, and location to the channel
If the owner of the channel has enabled texting, images, and location sharing, you can perform these tasks from the History/Conversation screen.
From the channel talk screen:
- Tap on the History/Conversation icon at top
- On the History screen, the text field displays at the bottom, with the Share Image icon to the right
- To share your location, tap on the Pull-down menu and select Send location.
Creating your own channel
You can create your own channel to talk about an interest, activities, or any topic as long it complies with our Community Guidelines. Once created, you become the "owner" of the channel. Contacts who join your channel are "subscribers". The number of subscribers allowed per channel is unlimited, but there is a maximum of 3500 who can be online and active at any given time. Channels are permanent until deleted by the owner. For more information about Channels, see Channel Quick Start Guide.
Follow these steps to create a channel.
- On main screen, tap CHANNELS
- Tap Add a channel icon at bottom right corner
- Tap Create a new channel
- Enter a name for the channel. Try to make the name easy to remember and search for
- Enter a description of the channel. If you want to make it easier for people to find your channel and stay on topic, ensure the description explains the topic of the channel and includes related keywords
- Select the channel type you want. This setting is important because it determines how private and secure your channel is. The least private type is OPEN, followed by Zelect and Zelect+ which require users to be "trusted" by mods and admins in order to listen and/or talk. Zellocast type is a listen-only channel, where only mods and admins can talk; everyone can listen. For information on the 4 channel types, see FAQ for Channel Types
- Decide whether to add a password to access the channel. This will prevent unauthorized users from hearing or talking in the channel. To set a password, tap Require password and enter a password in the box that appears
- Fill in any optional fields, enable texting, image sharing, or location sharing if desired
- Mark your channel as 18+ if content is not suitable for kids or general audience. Select to Promote if you want your channel to display on public Trending lists
- To authenticate a user's identity before joining your channel, turn on Require verified email and/or Require verified phone number options.
Happy with your channel settings? Tap Create to start inviting contacts to your channel. As the owner, you can edit your channel profile settings at any time.
Inviting contacts to your channel
On the channel talk screen, tap the Pull-down menu icon
Tap Invite friends, then select the users you want to invite from either your Zello contacts list or Address book.
Tap INVITE to send a channel invitation to the contacts you've selected.
Another way to invite someone to a channel is to press and hold on a channel from the Channel list and tap Invite friends from the pop-up menu.
Sharing the channel
To share a link to the channel through other messaging apps, social media, email or gmail:
- From channel talk screen, tap on the channel's profile picture
- Tap Share icon located on right corner, next to red flag
- On the Share channel screen, tap Share icon to see options to select from.
Editing settings for your channel
Want to make changes to your channel settings?
- From the Main Screen, tap CHANNELS
- Tap on the channel profile picture to open the channel profile
- On the channel profile screen, tap the Edit icon (pencil) to view and edit channel details, add a channel picture, or create an audio intro
- Tap SAVE when done making changes.
Adding channel Admins/Mods and managing subscribers
A well-moderated channel attracts more subscribers. Owners can assign Admins and Mods to help moderate channel activity by removing disruptive users and pre-screening users in Zelect and Zelect+ type channels.
There are two ways to add Admins and Mods and manage online subscribers: from the History/Conversation screen or by using the Users list.
From the History screen:
If the user sent a message to the channel is still listed in the History, press and hold on the username to see options to Block, Prohibit talking, Bounce, Revoke trusted status, Make moderator, Make administrator, or Mute.
From the Users list:
If the user is not displayed on the History screen, use the Users list to find and manage the user. The user must be online and connected to the channel to be displayed:
On the channel talk screen, tap the Users icon at top to display a list of online subscribers.
Tap the user's profile picture to open the account profile. In this example, we tapped open Sueme2's account. Tap on the Pull-down menu icon (down arrow).
From the pull-down screen, select from the list of options to manage the user on the channel: Block, Prohibit talking, Bounce, Revoke trusted status, Make moderator, Make administrator, or Mute.
- Block is a permanent or timed temporary block from the channel
- Prohibit talking is a timed block
- Bounce is a temporary removal, the user can rejoin immediately
- Revoke trusted status removes user from a Zelect or Zelect+ channel
- Make moderator gives user the ability to manage other subscribers. Mods can block, Prohibit talking, Bounce, and Revoke trusted status.
- Make administrator gives user the ability to manage subscribers and make certain changes to channel settings, such as changing the profile picture, description, and talk interval times.
- Mute to turn off user's audio.
Managing blocked or trusted users, Admins and Mods
You can easily manage moderators, adminstrators and blocked or trusted users by tapping on the channel profile picture to open the channel profile. There, you will see lists for blocked users, users prohibited from talking, trusted users, moderators, and administrators. Select a list and tap on the user's profile picture or long press on the username to manage the account.
Sending and receiving channel alerts
As an owner or admin in a channel, you can send out channel alerts with optional text to inform subscribers about current topics being discussed or upcoming events on the channel. To send a channel alert:
On channel talk screen, tap Pull-down menu icon
The pull-down menu is displayed
- Tap Send alert...
- Indicate who should receive the alert and type your message. Select either Connected to the channel or All
- Type your channel alert text
- Tap Send at upper right corner. Recipients who have opted to receive alerts (see next section) will receive an audio alert and the text message.
Opt-in to receive channel alerts
Channel alerts will not be sent to subscribers unless they opt-in first. To opt-in, subscribers should use these steps from the channel talk screen:
- Select Volume/Channel alert icon at lower right corner of channel talk screen
- Turn on option to receive alerts and specify when to receive alerts.
Deleting a channel from Channels list
To delete a channel you are currently subscribed to, press and hold the channel name until the pop-up appears and then tap Delete channel.
Deleting your own channel
To delete a channel you own, go into the channel profile screen and select the red Delete button at bottom of channel profile.
You can also delete channels you own from zello.com:
- Sign into your owner account at zello.com
- Select My channels
- Click red Delete channel for channel you wish to delete.
Deleting history for channels and contacts
To manage history storage and delete history:
- Go to the Main Screen and select Menu icon
- Select Options
- Select History.
On the History screen, clear all history by selecting Clear all. Or select to delete only VOICE MESSAGES, IMAGES, ALERTS, LOCATIONS, or TEXTS. You can also specify storage maximums for voice and images.
NOTE: Be careful when deleting items from history. Once deleted, there is no way to recover the deleted information.
Now, it's time to have some fun
Thanks for using Zello!